Computers and Technology

How to Export Outlook Emails to PDF?

In today’s technology world, How to export Outlook emails to PDF is a most searched query among the users. By this blog, we are going to resolve your issue and explain you the best possible ways that help you to do the conversion without any alteration.  PST file stores all Outlook data along with the attachments. The problem arises that if the Outlook application is not installed in the system then the file will not open. Now, if the user wants to share the data and also retains its formatting and original metadata, they must save the file in PDF format. Everyone wants to save their data information in PDF document format. Because this format has many advantages. But many of the users are not aware to save multiple emails as PDF in Outlook with attachments. Through this informative blog we are going to give you every possible detail that will help to resolve your issue.

User Query: – How to Save Outlook Emails as PDF

Hi Everyone! My name is Daneil and I am working as a Sales Executive in a multinational Co. For my next assignment, I need to convert a large number of Outlook PST files into portable format. I have been using Outlook for a very long time since my client is not using it. Therefore, I need the conversion of the file and give copy of that files to my client tomorrow. I tried manual approach but it is consuming a lot of time and it is not possible for me to convert 1000 plus files with attachments. Please suggest a reliable solution that can batch export Outlook emails to pdf with attachments and give me the accurate result! Thanks! By this user’s query, we understand that the user needs an instant solution for the problem as he also tried the manual one but was not satisfied. In this situation, you need an automated tool like PST to PDF converter wizard which will definitely help for the fast and accurate result. 

Free Download

Expert Recommended Solution to Export Outlook Emails to PDF 

The solution which is augmented with great functionalities. The software is designed with an advanced technology which has the capability to bulk convert PST files to portable document easily without any discrepancies, and that too with their attachments. Moreover, this utility is super duper easy to work on so that a beginner or a non-technical user can perform the task easily. To diminish the issues you must go for the software, it will give you assured results without losing a single information of your data information.  Additionally, if a user wants to know the working process of the software you can use the demo version. After satisfaction you can purchase it from the official site. güvenilir casino siteleri

Steps to Save Outlook Emails to PDF

  • First, run the utility, after that add PST files to export them into PDF 
  • Now, see the preview of the Outlook data along with attachments
  • Here you will see two Export option, choose PDF option
  • At last, hit on the Export button.

Key Features of the Conversion Tool

  1. With this tool, it is possible to export Outlook emails to PDF in bulk mode with no data alteration
  2. This utility allows the users to modify the settings of the portable documents format. With this option, users can alter the converted PDF file.
  3. Users can easily view Outlook emails, calendars, contacts, notes, tasks, and journals etc. 
  4. If the user wants to export only specific emails to PDF format, this software provides this option. 
  5. The tool also provides a date filter option to export selected emails according to a particular date range.
  6. It easily prints and save Outlook emails as PDF along with the attachments.
  7. There are options to scan the PST files by two modes: Quick and Advance Scan.

Manual Steps to Save Multiple Emails as PDF in Outlook

Although the manual procedure is tiresome and consumes a lot of time. Still if the users are not interested in using the paid tool then they can use this method.

  • First, start the MS Outlook in your PC to save Outlook emails as PDF file
  • Now, double click on any of the Outlook emails to open it.
  • Click File from the menu >> Print option
  • Open Printer drop down list
  • Choose Microsoft Print to PDF option
  • Tap on the Print option and then, name the file
  • Click on save icon, now the emails will be saved as the PDF file.

The Major Shortcomings of this Method 

  • No Batch Conversion: You cannot convert multiple emails to pdf at once. 
  • Not Secured Method : If you choose this method there are chances that you may lose your data well as attachments.

Author’s Verdict

Sometimes, there are multiple circumstances where users need to export Outlook emails to PDF with attachments. Here in this particular blog, we have discussed and elaborated the best and the reliable method. You must opt for the expert recommended approach to mitigate all the hurdles that come in manual solution and save multiple emails as PDF in Outlook.

Also Read : Outlook inbox not Loading

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